Working With Assets

Downloading Assets

It is possible to download assets from the Library module in two ways: from the single asset view or from the main Library Assets page.

Single Asset View{/s}

Single asset view{{Single Asset View}} allows you to view all of the key information about an asset and gain an uncluttered view of the asset itself. Simply click an asset’s file name to open the single asset view and from here you will see a download icon below the asset. Clicking it will open the download window, with options allowing you to download the asset in your preferred version.

 

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Library Assets Page

The main Library Assets page allows you to download multiple assets at once. Simply select the assets one by one (highlighting them in blue by clicking the checkboxes in the top-right corner of each asset) and then click the download button above the assets (the download button will only appear once at least one asset has been selected). Then, in the corresponding window choose your download preferences and download.

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Asset Iconography

Each asset will have small information icon  which can be clicked to see more info about the asset. Alongside this you will see two other icons, depending on state:

1) The QC icon:

 - This file is a QC'd master

2) The usage rights icon:

 - Available for use

 - Usage expired or not yet started

Uploading Assets

It is possible to upload assets directly into the Library by following these steps:

  1. Click the Upload button just above the assets.
  2. In the following window you can drag and drop the assets you want to upload from your computer, or you can use your computer’s file picker to select all the files you need by clicking Add Files. For uploads larger than 1GB we recommend using Sendplus.
  3. If you’ve made a mistake you can use the X to remove the asset from the list of files to be uploaded.
  4. Once you’ve got all the assets you need in the list click Start Upload and your progress will be tracked in the bar below.
  5. You can cancel the upload by clicking the X button.

If you are currently a secondary user in another business unit, with the ability to upload assets, you will find an additional dropdown within the Uploader. Once you have added files, use the dropdown menu to choose the business unit into which you would like to upload the asset.

Please be aware that the assets will be uploaded with technical metadata only. In order to utilise your library, we always recommend adding as much metadata as possible to the assets.

Add to Work request

Library

Main library view

Select an asset and then you’ll see the more menu (⋮). Click the menu and see the option to "Add to work request"

Asset preview

Next to the share button in single asset view, you’ll see the more menu (⋮)

Here you will see some or all of the following options:

  • Add to Work Request - adds to a specific work request in the Projects module

 

Relating Assets

It's easy to create relationships between assets by selecting them one by one (highlighting them in blue by clicking the checkboxes in the top-right corner of each asset) and then clicking the more options menu ⋮ and choosing the Create Relationship option.

From the next screen, you must first define the relationship to be either Parent/Child or Master/Version and then pick which asset will become the parent or master.

Once the relationship is created, you'll be able to view its status by opening an asset in Single Asset View and clicking the relationships icon .

Downloading Assets{nav}Uploading Assets{nav}Relating Assets{nav}

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