You can Search from anywhere within the Adstream Platform. To start searching simply start typing in the text box in the top right of the screen.
By default the search is set to Global which allows you to search simultaneously across all Collection, Presentations, Projects, Work Requests and Template, Files, Assets and users you have access to.
To best utilise the search tool it is important to understand how the system judges relevance and and other rules that define the results
- Most relevant results are considered full text matches in the below metadata fields:
- Advertiser, Product, Brand, Sub-brand
- After them, next relevant are considered partial matches in the same fields.
- After them, next relevant are considered full text matches in any other fields, in no particular order.
- After them, least relevant are considered partial text matches in any fields, in no particular order.
Global Search tool works according to several basic rules described below.
Exact-match search has highest priority. The more exact search query entered in the Global Search tool, the more relevant search results displayed in the top three results of the search dropdown.
Search query should contain at least one keyword of two characters minimum, both of which is not space.
‘*’ wildcard can replace any number of characters in the search query. So, it can consist even of one character and ‘*’.
If the wild card is placed at the start of the search query, it will find the term contained within a metadata field or file name.
If the wild card is placed at the end of the search query, it will find the term starting with the value you have keyed in to the search.
Global Search returns search results with any character in the title (i.e. letter, number, stopword or special symbol), regardless from which character is in the title’s beginning.
1. Search by the Clock Number (or a part of it) has higher priority than by the title (or this part in it).
For example, one Asset has UK Ladies title, and another one has ‘ABC/123/UK’ clock number, and there are no Assets with ‘UK’ full title in the Library. By entering UK keyword in the Global search tool you will firstly see the Asset with ‘ABC/123/UK’ clock number, and then the Asset with ‘UK Ladies’ title, on the search dropdown and on a Search Results page.
2. Search by full phrase (of two or more words) entered in a metadata field has higher priority than the search by any word of this phrase in the title.
For example, one Asset has ‘Mononoke’ title, and another one has Project Description field which contains ‘princess Mononoke’ phrase, and there are no Assets with ‘princess Mononoke’ full title in the Library. By entering ‘princess Mononoke’ keywords in the Global search tool you will firstly see the Asset with ‘princess Mononoke’ phrase in the metadata field, and then the Asset with ‘Mononoke’ title, on the search dropdown and on a Search Results page.
To perform global searching you should enter a search query in the Global Search tool and click appropriate title displayed in the dropdown with matched search results.
Search results in the search dropdown are sorted by the groups:
- Projects/Work Requests
- Project Templates/Work Request Templates
- Files & Folders
- Shared Collections
It can be displayed up to three the most relevant search results per each group of results. To go to appropriate search result you should click its title.
After specifying a search query in the Global Search tool, for all search results your metadata, which match to the search query, are displayed and highlighted in yellow in the search dropdown.
This highlighting is applied for the Advertiser, Brand, Sub-brand, Product and Clock Number metadata fields, even if the title of the search results does not match to the search query.
To show all matching results for a group, click the Show all results link below the appropriate group legend.
If you use the search tool when in a project (i.e. Project details page is opened at present), a link appears below the search box, Search in Current Project. This link limits search results, so you can view only the files within the current Project, or users within the project team, which contain matched metadata.
After the Search in Current Project link is clicked, the Search everything link appears instead of it, the global search dropdown narrows to the Files & Folders search group where the matched file is displayed. To come back to the previous search results just click the Search everything link.
Specific examples of using Global Search tool are considered below.
Example – Exact-match search
- Asset #1 with the title: ‘By_the_book’.
- Asset #2 with the title: ‘Bookshelf.avi’ and campaign: ‘Book shop’.
- Asset #3 with the title: ‘Home library/books’.
- Asset #4 with the title: ‘Bookshelf.mpg’.
- Asset #5 with the title: ‘5.56 mm round’.
If the search query is ‘book’, relevant search results are displayed in such order:
If the search query is ‘books’, relevant search result is Asset #3.
If the search query is ‘Bookshelf’, relevant search results are displayed in such order:
If the search query is ‘5.56 mm’, relevant search result is Asset #5.
Example – Search by polynomial titles
If titles are ‘image test sample’, ‘image sample test’ and ‘image sample’ and the search query is ‘image test sample’, search results are displayed in such order as seen here in the image.
Example – Search by monosyllabic titles with spaces
Monosyllabic titles with spaces can be found. If a title consists of two characters divided by the space, search results are displayed after the all characters were entered in the search box.
For example, if the title is ‘L B’ and the search query is ‘L ’, the search results will not be displayed until the ‘B’ character is entered in the search box.
Example – Search by titles with special symbols
Titles with special symbols (e.g. dots, brackets, apostrophes, etc.) can be found. In this case, special symbols are not highlighted in the search dropdown.
Example – Search by the Clock Numbers
Video and Audio Assets with Clock Numbers matching to the search query are always displayed in the top three search results of the search dropdown. In addition, it works for parts of Clock Numbers split by separator.