Search

You can Search from anywhere within the Adstream Platform. To start searching simply start typing in the text box in the top right corner of the page.

By default, the search is set to Global which allows you to search simultaneously across the Library, Presentations, Projects, Work Requests, Templates, Files, and Assets you have access to.

Global_Search.gif

If your query has multiple words, you can choose the Match all words to ensure the results contain all the search terms.

The results will be split into the various modules where matches are found. 

From here you can either click:

  • a single asset to view it,
  • View all in Library/Projects/Presentations or
  • Show More which will expand the list, revealing more results. 

What is being searched?

What is being searched?{nav}

The default setting for Search is Global, meaning all asset metadata will be searched to find a match for your query.

It is possible to change the setting from Global to a more specific criteria e.g. Title if you only wanted to search for assets with a title matching your query.

Library

Clicking View all in Library will show you all the results in the main library view, with a regular keyword filter{{Filtering}} applied.

All the regular filtering options are then available to you on the left hand side panel, allowing you to refine your search further, or if you'd prefer, you can go back in the browser and your search is retained so you can edit it.

In the cases where you change from Global search to Title or something similar and then you click View all in Library, you will notice that the filter summary pane will no longer show the search result as a keyword, but as "Global Search:Title".

 

It is possible to add keywords and use other filters at this stage, but you cannot add another search term for the title. For this you would need to go back and start a new search.

Shared Assets

Shared Assets{nav}

Furthermore, when viewing search results for shared assets, you will see an even more limited view. Since different Business Units have different metadata setups, it is not possible to apply filters across multiple BUs.

Therefore, to change the results, you must go back and start a new search.

To best utilise the search tool it is important to understand how the system judges relevance and and other rules that define the results

Search Relevance

Search Relevance{nav}

  1. Most relevant results are considered full text matches in the below metadata fields:
    1. Clock
    2. Title
    3. Advertiser, Product, Brand, Sub-brand
  2. After them, next relevant are considered partial matches in the same fields.
  3. After them, next relevant are considered full text matches in any other fields, in no particular order.
  4. After them, least relevant are considered partial text matches in any fields, in no particular order.

Global Search tool works according to several basic rules described below.

First rule

First Search Rule{nav}

Match all words search has highest priority. The more exact search query entered in the Global Search tool, the more relevant search results displayed in the top three results of the search dropdown.

Search query should contain at least one keyword of two characters minimum, both of which is not space.

‘*’ wildcard can replace any number of characters in the search query. So, it can consist even of one character and ‘*’.

If the wild card is placed at the start of the search query, it will find the term contained within a metadata field or file name.

mceclip0.png 

If the wild card is placed at the end of the search query, it will find the term starting with the value you have keyed in to the search.

mceclip1.png

Global Search returns search results with any character in the title (i.e. letter, number, stopword or special symbol), regardless from which character is in the title’s beginning.

Second rule

Second Search Rule{nav}

1. Search by the Clock Number (or a part of it) has higher priority than by the title (or this part in it).

For example, one Asset has UK Ladies title, and another one has ‘ABC/123/UK’ clock number, and there are no Assets with ‘UK’ full title in the Library. By entering UK keyword in the Global search tool you will firstly see the Asset with ‘ABC/123/UK’ clock number, and then the Asset with ‘UK Ladies’ title, on the search dropdown and on a Search Results page.

2. Search by full phrase (of two or more words) entered in a metadata field has higher priority than the search by any word of this phrase in the title.

For example, one Asset has ‘Mononoke’ title, and another one has Project Description field which contains ‘princess Mononoke’ phrase, and there are no Assets with ‘princess Mononoke’ full title in the Library. By entering ‘princess Mononoke’ keywords in the Global search tool you will firstly see the Asset with ‘princess Mononoke’ phrase in the metadata field, and then the Asset with ‘Mononoke’ title, on the search dropdown and on a Search Results page.

 

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  • Avatar
    Rafael De las Cuevas Ruiz

    love it... learning already!