By using the filter panel on the left hand side of the Library you can quickly and easily find your assets and, furthermore, use those filters to create permanent collections{{Creating and Editing Collections}}. This filtering panel is available in the main Assets view, and also whilst in a collection or even in the trash.

Keyword Search

At the top of the panel, you'll see a search field, allowing you to search for keywords in your assets.

You can enter multiple terms here and the Library will search through all asset metadata, whether it be the title of a file or the advertiser or even the clock number. Any assets shown must match all of the keyword searches.

Media Filters

The first filters you’ll see are the media filters. Here you can filter by one (or more) of the 7 media types: Video, Audio, Image, Document, Print, Digital or Other. When you select more than one media types, you will see assets of both types.

If you want further options, you’ll see a plus icon next to a media checkbox once it’s been checked. By clicking the plus, you’ll be given access to media sub-types and other additional fields to filter by, such as Cinema Master for Video assets.


Once you start filtering, you’ll notice the option to remove individual filters through the red trash can or the option to clear all filters at the top of the filter panel.

Non-Media Filters

As you scroll down past the media filters you’ll see further filters by other kinds of metadata such as Advertiser, Business Unit, Review Date and more.

Since these filters are not media specific, they can return assets of any media type.

Then, if you want to save your selection of filters you can use the New Collection button and following the steps here{/s}.

Combining Filters

When using different sets of filters there are varying behaviours, depending on which ones are chosen.

  • If you combine different Non-media filters (e.g. Advertiser=Coffee, Business Unit=Cappuccino) then assets will only be shown if all filters are matched.
  • If you combine different values for non-media filters (e.g Advertiser=Coffee, Advertiser=Tea, Advertiser=Water) then assets will be shown if they match any of the filters.
  • If you combine Media filters with non-media filters (e.g. Media=Video, Media=Image, Advertiser=Coffee) the library will return any videos and images where the advertiser is Coffee.

Usage Rights Filters

Usage Status is a quick filter that is always available in the main view of the Library workspace (both in list and tile view). This filter is applied on top of any existing filters, and is in the context of the current date. Also, it only looks at usage rights which have start and end dates.

  • Usage Status: All - this means there is no additional filtering applied to the assets based on usage. This shows all records, even those that don’t have usage rights.
  • Usage Status: Available - this means that as of the current date, there is at least one usage rights record on the set of assets AND none of the usages on the asset are expired or not yet started.
  • Usage Status: Expired - this means that as of the current date, there is at least one usage rights record on the set of assets that is expired.
  • Usage Status: Not yet started - this means that as of the current date, there is at least one usage rights record on the set of assets and none of the usage rights has started yet.

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